The recording is the record. Make it one that takes care of itself.
You already run the meeting. Then you carry the video from Zoom to YouTube to the website, fix the captions, type the timestamps, post the link, and start the minutes. Most of that is not clerking. It is relaying.
What the dates ask of you
Posted meeting recordings count as web content under the Title II rule. Captions are part of the standard. for cities and counties of 50,000 or more; for everyone else. When someone asks whether the city's meeting videos meet it, the question usually lands on your desk, not on the video host's.
The DOJ Title II web rule applies to cities and counties of 50,000 or more.
It applies to everyone else, including special districts.
California
through
SB 707 covers cities of 30,000 or more, any city in a county of 600,000 or more, and counties of 30,000 or more. It requires two-way remote public comment by phone or video, the platform's automatic captions turned on, and a recess of at least an hour if remote access fails.
Posted meeting video is web content under the Title II rule, and captions are part of the standard. Sources: ADA.gov (DOJ ADA Title II web rule, dates as extended April 2026); California Legislative Information, SB 707 (2025).
The six things you do by hand
What a finished meeting looks like
You click Start in Zoom. The meeting is live on the city's watch page with live captions. Within a day, the captioned recording is on the same page, with a chapter for each item on the agenda you already published. Your social channel has a copy. You never touch a video file.
What we leave alone
Your agenda system: we read it, we never change it. Your minutes tool. Your cable channel. Your room.
Opening to founding cities soon.
The dates that do not move are and .
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